SHOW
INFORMATION
~ The Midwest Alpaca Celebration is a
level III AOBA certified halter show.
All animals entered in the halter classes will be evaluated using a
comparative method on a 60/40 basis respectively for fleece and
conformation. All rules or amended rules
of the 2010 AOBA Show Division Handbook will be followed. We encourage you to join the AOBA Show
Division and become familiar with the contents of the handbook.
~ Animal substitutions will be allowed
from the original Halter class entry form if permission is obtained from the
show superintendent, Sheri Deily at elitealpacaranch@yahoo.com
or 580-919-1753. Permission must be
obtained PRIOR to arriving at the show.
There will be a substitution fee of $25.00 per substitution.
~The location of the event is the Lazy E Arena, 9600 Lazy E Dr. Guthrie, OK 73044. The Arena will not have an
emergency telephone number available for our event. In the event of an emergency, Sheri Deily may
be contacted on her cell phone at 580-919-1753 or Bob Deily at 580-919-1780.
These numbers are to be used for emergency purposes only.
~ No animals or exhibitors
will be permitted on site prior to Friday, October 15th. Check in will begin on Friday at 10 am. All exhibits and animals must be removed from
the premises by 10 pm on Sunday, March 15.
There will be no exceptions.
~ RV hook up is available
for $25.00 per night. It will be on a
first come, first serve basis with no reservations. Tent camping is not
allowed. Self contained RVs are free of
charge.
~ 10x12 vendor spaces will be available for $125.00,
which includes electricity. Please
contact Sheri Deily at elitealpacaranch@yahoo.com
or 580-919-1753. You may also register
online at www.midwestalpacacelebration.com. Tables and chairs can be rented at an
additional cost.
~ The animal stalls will be 9’x9’ on a packed
dirt floor at a cost of $135.00 each. Straw bedding will be provided. Stall mats can be pre-ordered and picked up
at the show for a discount price of $39.00 on the online registration, thanks
to our friends at Quality Llama Products.
Please indicate color preference, which we will attempt to honor but
cannot guarantee. No more than two (2)
yearling or three (3) juvenile alpacas will be allowed per stall. There will be no division of stalls. If you are sharing a stall with another farm,
please indicate that on the registration form.
Please have one farm register for all stalls, including your display
stalls for both farms. If you register
separately, there is no guarantee that you will be stalled together. You must be entered in the show to rent a
stall. All alpacas must be registered
for a class. Due to space limitations,
we cannot allow companion animals.
~ Farm displays are
welcomed and encouraged. Farm displays
are 9’x9’ and are limited to one display stall per farm. Fire safety and facility rules do not allow
farm displays to extend into the aisle.
No tables, chairs, or other display items will be permitted in the aisle. Farm displays are intended to promote your
farm, not retail sales. No more than 10%
of your booth may be devoted to retail sales.
If you need more space, please rent a vendor stall.
~ Stall space is limited
and assignments made on a first-come, first serve basis, by postmark, and in
accordance with the layout available to the best fit the of the space and
layout design. Sponsors will receive
preferred stalling based on the level of sponsorship with the best stalling
going to the highest sponsors. Sharing
of sponsorships will not be permitted.
Only the farm that purchased the sponsorship will be permitted in the
sponsorship stalls.
~ Feed and hay must be provided by the
exhibitor.
~ Water are available at strategic
points throughout the stall area. Electricity
will also be provided for a fee of $25.00 per stall. Please bring your own electric cords for
fans, lights, etc. Fans are permitted
in the stalls but not in the aisle way.
It is the responsibility of each farm to keep this area clean at all
times. Please make sure that all
personal belongings are secured. The Lazy
E Arena, Midwest Alpaca Celebration and its representatives will not be
responsible for lost, damaged or stolen items.
~ A card will be provided on each
stall for security and emergency purposes.
Please fill out the emergency contact and hotel information and affix
the card to your stalls.
~ All animals must be
checked by a vet provided by the show and must be free of any signs of illness
before being admitted into the building and shall be stalled for the remainder
of the show. Dogs will not be permitted in
the building. No roller blades, roller
skates, or skate boards, etc. are allowed in the Lazy E Arena.
~ Parents are responsible
for their children. Children must be
kept under supervision at all times.
~ Volunteers are always needed and
welcome. If you would like to volunteer
with any aspect of the show, please contact Sheri Deily at elitealpacaranch or
by calling 580-919-1753.
SHOW AND ENTRY INFORMATION
~ Halter show judges are: Kevin O’leary, Suri and Huacaya Males, Helen Humphreys, Suri and Huacaya Females and performance.
~ An exhibitors meeting will be held at at 7:30pm on Friday, March 13 in the show ring for the purpose of updating you on information for the show. ATTENDANCE IS MANDATORY.
~ We will have 2 rings running simultaneously. One for Huacaya and Suri Males, one for Huacaya and Suri Females. The performance classes will be done on Sunday in the female ring. When the performance classes have ended, the ring will revert back to the female ring to complete any unfinished classes. Please make sure you have enough handlers to cover each ring.
~ The handler’s attire for the halter and showmanship classes should be conservative, neat, and appropriate for the class. No open toed shoes will be permitted in the show rings. The obstacle classes are casual, so dress should be comfortable for freedom of movement to easily maneuver the obstacles.
~ All alpacas entered must be registered with the Alpaca Registry, Inc. and be microchipped before arriving to the show. A COPY OF THE ORIGIONAL ARI certificate must be sent to the show superintendant PRIOR to arriving to the show. A copy of the certificate from the ARI website will not be accepted.
~ All alpacas must be entered in the name of the owner as listed on the ARI Registration Certificate. Animals that are being purchased or certificates that have not been transferred must have a “Owner of record for show entry form” signed by the owner that is listed on the ARI Registration Certificate. The form can be downloaded from the show division website: www.alpacashows.com . An animal may NOT be entered in any halter class more than once. Handlers other than the owners do not need an Owner of record for show entry form if the animal is entered and registered with The Best of the Midwest show under the owner’s name. AOBA show rules do not allow animals with pending papers to show.
~ Age of the alpaca is determined from the date of the first scheduled day of judging-October 16,2010. No alpacas under the age of 6 months from that date will be permitted to show.
~ Because exhibitors may not know who the other exhibitors are until arrival, entry deadlines for the Get of Sire and Produce of Dam classes is 6pm on Saturday, October 16th. If the exhibitor is not the owner of the Sire or Dam, written permission from the owner shown on the ARI Registration Certificate must be submitted. ARI registration Certificate for Dam or Sire must be submitted if not entered in the show. A copy of the ARI Registration Certificate for each of the three progeny in Get of Sire and 2 progeny in Produce of Dam must also be provided to the Show Superintendent, if entering at the show. All offspring must be eligible and entered in their respective halter classes. Be aware that any additions will not be listed in the show book. Animals must be in full fleece.
~ The Exhibitor Rule applies. The owner can only enter three (3) alpacas per breed type (Huacaya or Suri), per gender, per age division, per color designation.
~ As an exhibitor, it is your responsibility to be on time for classes. Once the class has entered the ring and the judge and gate person have agreed that the class is final, late exhibitors may not enter the ring.
~ The entry fees are:
$42 per class per animal $30 for Bred and Owned Yearling
$30 per Get of Sire (3 animals) $30 for Breeders Best of Three
$30 per Produce of Dam $15 per youth exhibitor
~ Prizes will include a rosette ribbon for 1st through 6th place in each class, with banners for Color and Reserve Color Champions. Photos for 1st and 2nd place, as well as Color and Reserve Championships, will be offered at no cost.
~ All entries postmarked after October 1st 2010 will be charged a late fee of $30.00 per animal entered in addition to the normal entry fee.
~ Incomplete and/or incorrect entries may be assessed an additional $25 processing and handling fee. Please ensure that your entries are correct. You are welcome to contact any of the people listed in this registration book for answers to your questions.
~ AOBA requires us to assess a $75 showing fee for all farms that are not members of the AOBA Show Division. This fee is per farm, not per animal.
~ Any question about color and fiber length will be resolved at the time of check in. Please check your animal’s color with the ARI color chart and the 2010 AOBA Show Division Handbook color definitions before filling out the class entry form. Please review the 2010 AOBA Show Division handbook for color definitions. The Handbook color definitions will take precedence. Any color disputes will be reviewed by the judges after the exhibitor meeting on Friday night and a final decision will be made at that time.
ADVERTISING
Promote your farm by advertising in the Midwest Alpaca Celebration showbook
Inside Front Cover (8” X 10”) = $500.00
Inside Back Cover (8” X 10”) = $500.00
Full Page (8” X 10”) = $250.00
Half Page (8” X 5”) = $150.00
Business Card = $100.00
Ad must be in the correct size as indicated and will be published in Black and White. Send all Ad material or questions to Sheri Deily at elitealpacaranch@yahoo.com.
GENERAL HEALTH REQUIREMENTS
1.
All in-state and out-of-state alpacas must
have a Certificate of Veterinarian Inspection (CVI or health paper) completed
not more than 30 days prior to the last day of the show for each alpaca
transported to the show. The certificate
to be completed by your veterinarian.
Ohio does not require other testing.
All alpacas entered in the show must be microchipped prior to arriving
to the show. The alpaca’s ARI name and microchip number must be included on the
Certificate of Veterinarian Inspection (health paper) for each alpaca entered
in the show and will be checked upon entering the facility. Please check your alpaca’s microchip before
leaving to your farm to ensure that it has not migrated or is no longer readable.
2.
Additional health tests required AOBA for
entrance in to our show is a negative BVDV-bovine viral diarrhea virus PCR or VI test. The negative test result must be noted by
your veterinarian on the Certificate of Veterinary Inspection.
3.
All exhibitors are required to provide the
Show Superintendent with a photo copy of the original Certificate of Veterinary
Inspection that shall be retained in the permanent show records.
4.
A representative from The Midwest Alpaca Celebration will verify and examine health
papers.
5.
Evidence of infectious or communicable
disease, failure to produce the necessary documents for health certification
and BVDV testing, or lack of microchip will result in your alpaca being denied
entry to the show.
Friday, October 15, 2010
10 am-7:30 pm: Animal
Check in
7:30 pm- Exhibitor meeting/Judge’s color compliance
Saturday, October 16, 2010
8 am- Huacaya and Suri
Halter class judging
Lunch Break- to be
announced
5pm- Judging concluded for
the day
Sunday, March 15, 2009
8 am-Huacaya Halter show resumes, Performance
judging begins in the female ring
Lunch break-to be
announced
Completion of female classes will be
done when performance judging commences.
5 pm-check out.
